Organizational Structure
Organizational Structure of Digistar Infotech Inc.
Digistar Infotech Inc., a Canadian IT enterprise, is governed by a structured legal and organizational framework that aligns with federal and provincial regulatory requirements, ensuring operational efficacy, statutory compliance, and strategic flexibility. This document outlines Digistar Infotech Inc.’s organizational structure, specifically designed to support our wide array of services, including Web Design and Development, SEO and Digital Marketing, Social Media Marketing, Software Development, Cybersecurity, Artificial Intelligence, Multimedia and Animation, Data Analysis, and Mobile App Development.
Corporate Governance & Board of Directors
At the highest echelon of Digistar Infotech Inc.’s organizational structure is the Board of Directors, a body responsible for the overarching legal and strategic oversight of the company. Pursuant to the requirements under the Canada Business Corporations Act (CBCA), the Board of Directors is tasked with maintaining fiduciary responsibility to shareholders and stakeholders by ensuring that the company operates in a manner consistent with industry best practices and regulatory standards.
The Board oversees all major corporate decisions, risk management policies, and long-term objectives, appoints executive officers, and retains the authority to audit internal governance practices. This body operates in compliance with relevant corporate, labor, and regulatory laws applicable within Canada, ensuring alignment with both provincial and federal standards.
Executive Management
Directly accountable to the Board of Directors, the Executive Management team is responsible for enacting the company’s strategic goals, supervising departmental performance, and ensuring legal and regulatory compliance across all operations. This team consists of the Chief Executive Officer (CEO), Chief Operations Officer (COO), Chief Financial Officer (CFO), and Chief Information Officer (CIO), each responsible for a distinct operational domain:
CEO: Oversees overall corporate strategy, manages stakeholder relations, and acts as the principal executive liaison to the Board.
COO: Directs the internal operational processes, including project management, human resources, and infrastructure planning, ensuring optimal resource utilization.
CFO: Manages financial planning, budgeting, and compliance with fiscal regulations, including taxation, reporting, and audit compliance under federal law.
CIO: Heads the Information Technology strategy and aligns the technological frameworks with industry standards, including compliance with data security and privacy regulations.
Departmental Structure and Legal Compliance
To efficiently deliver specialized IT solutions, Digistar Infotech Inc. operates through well-defined departments, each managed by a Departmental Head with legal accountability for adherence to relevant industry standards, client contract terms, and provincial IT regulations.
Web Design & Development Department
This department is responsible for website development projects, encompassing UI/UX design, programming, and testing. The department operates under legal standards that govern intellectual property rights, copyright law, and software licensing.
SEO & Digital Marketing Department
Managing SEO and comprehensive digital marketing packages, this department ensures legal compliance with advertising laws, intellectual property protections, and digital marketing regulations, including adherence to Canada’s Anti-Spam Legislation (CASL) and consumer protection laws in digital advertising.
Social Media Marketing Department
This department manages the company’s social media campaigns and maintains compliance with online advertising standards, privacy policies, and user data protection regulations in accordance with Canada’s Personal Information Protection and Electronic Documents Act (PIPEDA).
Software Development Department
Tasked with creating customized software solutions, this department operates under a stringent framework to comply with software quality assurance standards, client confidentiality requirements, and software development laws. It ensures all intellectual property generated is securely protected under copyright laws.
Cybersecurity Department
The Cybersecurity Department addresses IT security needs, providing proactive and reactive security solutions. It is mandated to comply with data protection laws, security standards such as ISO/IEC 27001, and ensure legal adherence to cybersecurity frameworks, which cover risk management, privacy laws, and compliance audits.
Artificial Intelligence Department
The AI Department is responsible for the research, development, and implementation of AI solutions, in compliance with emerging AI regulatory standards. Legal considerations include the ethical implications of AI, data handling and consent, as well as adherence to Canadian AI policy frameworks.
Multimedia and Animation Department
This department provides multimedia content and animation services, upholding copyright compliance, usage rights, and intellectual property laws. All multimedia works are produced under licensing agreements, and the department ensures compliance with audiovisual content regulations.
Data Analysis Department
Handling data analysis projects, this department operates under data management and privacy laws, ensuring compliance with PIPEDA and similar standards governing data collection, processing, and storage.
Mobile App Development Department
This department specializes in mobile application development and ensures compliance with app distribution regulations, intellectual property rights, data privacy standards, and user consent laws.
Legal & Compliance Office
The Legal and Compliance Office operates as an autonomous body within Digistar Infotech Inc., with oversight over the company’s adherence to statutory and regulatory obligations. This office works closely with each department to ensure that all operational procedures align with federal and provincial legal standards, contractual agreements, and industry-specific regulations. The primary functions of the Legal and Compliance Office include:
Risk Assessment and Compliance Audits: Periodic audits are conducted to identify, assess, and mitigate legal risks in all operational areas. This includes monitoring cybersecurity measures, data privacy, and software license agreements.
Contract Management: Ensures that all service contracts, client agreements, and vendor relationships comply with the CBCA, PIPEDA, and other relevant Canadian legal statutes.
Intellectual Property (IP) Protection: Ensures all proprietary software, multimedia, and AI developments are secured under Canadian copyright and intellectual property laws.
Privacy and Data Security: Manages PIPEDA compliance, oversees data handling, and ensures proper data security protocols are adhered to by departments involved in data processing and AI development.
Human Resources and Legal Compliance
The Human Resources (HR) Department is responsible for employee relations, recruitment, training, and compliance with labor laws, as well as upholding workplace standards under the Employment Standards Act (ESA). The HR Department adheres to Canadian employment standards, ensuring fair labor practices, workplace health and safety, and anti-discrimination measures. Key legal responsibilities include:
Workplace Safety: Compliance with the Occupational Health and Safety Act (OHSA) to create a secure workplace.
Labor Law Adherence: Ensuring that all employment contracts, payroll, and employee benefits align with federal and provincial employment law.
Employee Training: HR coordinates with the Legal Office to conduct training programs that include privacy, security, and IP law to enhance employees’ awareness of their legal responsibilities within the organization.
Information Security & Data Protection
Digistar Infotech Inc. is committed to upholding robust data protection and information security measures across all departments. As per Canadian data privacy regulations, particularly PIPEDA, the company has implemented strict protocols for managing and securing client data. These protocols include:
Data Encryption and Security Protocols: Ensuring all client data is encrypted and securely stored, in line with industry standards.
User Consent and Data Processing: Departments, such as Cybersecurity, SEO, and Data Analysis, require client consent for data processing, aligning with legal requirements on data privacy and individual rights.
Incident Response: The company maintains an Incident Response Plan (IRP) to promptly address any data breaches, with procedures for reporting and mitigation in compliance with Canadian data breach notification laws.
Reporting & Internal Audit
The Internal Audit Division conducts regular audits to evaluate the company’s operational compliance with legal standards, industry best practices, and internal policies. Audit reports are submitted to the Board of Directors, which holds the ultimate authority to address and resolve discrepancies or recommend improvements. This division is instrumental in maintaining legal transparency, supporting a culture of accountability, and promoting ethical governance.
The organizational structure of Digistar Infotech Inc. is carefully engineered to facilitate regulatory compliance, protect proprietary information, and ensure operational integrity across all departments. Our commitment to a legally robust and transparent framework supports Digistar Infotech Inc.’s vision to offer high-quality IT services while adhering to ethical standards and legal mandates within Canada. This structure underpins our pledge to clients, stakeholders, and employees to maintain a trustworthy, compliant, and innovative IT enterprise.
